Job Description

Description Storage + Organization (S+O) OPERATIONS COORDINATOR Support JLL’s Storage + Organization (S+O) team with the development, implementation, and sustaining of our client’s global product storage strategy by providing critical operational and administrative support to the Storage + Organization team and its clients. The primary focus of this position is ensuring that S+O’s day-to-day operations run seamlessly, including team scheduling, updating reports in Excel and Smartsheets to track projects, updating PowerPoints for team members to conduct client presentations, client communications, supply procurement and vendor relations. This position also frequently represents S+O as the first contact for new clients, and as such is responsible for ensuring that each client’s experience is helpful and positive. This role may require physical activity including working on one's feet for a minimum of three hours at a time as well as repeatedly lifting items of up to 50lbs. Day to day duties: • Own and manage all client communications through the S+O mailbox within Outlook. Expectations include professional (friendly), direct communication. • Oversee the S+O calendar, including scheduling support sessions on behalf of S+O and overseeing team assignments for each session within Outlook. • Ensure that S+O support sessions are set up for success by working with key partners to schedule delivery of necessary supplies for each session. High level of communication via Slack, email and phone. • Provide direction and necessary information to key partners, vendors, and service providers to ensure excellent coordination and execution of work. • Become an expert in end-of-lifecycle processes and S+O’s operational procedures and best practices and assist with training/education of clients and other S+O team members on these processes and practices. • Serve as a trusted resource and assist team members in troubleshooting operational and administrative issues. High level of Excel skills needed ! • Learn and become an expert in navigating core technology assets, systems and databases that support S+O’s operations, such as Smartsheet and Box. • Support the Operations Manager with updating and maintaining standard operating procedures in S+O’s playbook. The goal is to be proactive and help lighten their load and support. • Assist with the onboarding process for all new S+O hires (once fully trained) • Organize and maintain S+O’s team home, ensuring that all necessary supplies are kept well-stocked, and oversee supply deliveries. • Assist the Operations Manager with team events including planning and scheduling gatherings and ordering meals. • Other duties and initiatives as assigned. . Skills event coordination, communication and organization skills, operation, microsoft excel, smartsheet, process improvement, customer service oriented, Project management, Data entry, Customer service, organizational and leadership skills, project coordination, administration, space planning, organizational design, project planning, microsoft office suite, planning and organizational skills, planner Top Skills Details event coordination,communication and organization skills,operation,microsoft excel,smartsheet,process improvement,customer service oriented Additional Skills & Qualifications QUALIFICATIONS & PROVEN ABILITIES • Operations and/or administrative experience. • Outstanding organizational and time management skills. • Exemplary attention to detail. • Expert knowledge and use of Microsoft applications (PowerPoint, Excel, Word, Outlook) is required. Expertise in Smartsheet and familiarity with Box is strongly preferred. • High level of integrity with unmatched work ethic. • Actively participates in and embodies a culture of teamwork, collaboration, and trust. • Capable of adapting quickly, navigating ambiguity with confidence, and operating effectively and patiently in a complex, fast-paced, constantly shifting environment. • Applies critical thinking to assess situations, connect with involved parties, take in feedback, and ensure next steps align with S+O’s priorities and standards before taking action. • Action-oriented and eager to take the initiative, while also able to receive and act upon direction from others. • Team player who is also comfortable working independently. • Highly skilled at creative thinking and on-the-spot problem solving. • Exhibits a high level of professionalism with excellent customer service skills; takes responsibility for decisions, actions, and results. • Handles sensitive information with discretion. • Demonstrated relationship management skills – ability to work with a wide variety of client personalities and levels as well as internal personnel and external vendors. • Strong and credible verbal and written communication skills. • Willingness to take on new challenges, responsibilities, and assignments as requested. Experience Level Intermediate Level Pay and Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Beaverton,OR. Application Deadline This position is anticipated to close on Apr 22, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. Aston Carter

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