Job Description

Company Description

Nelson Greer Painting is a premier commercial painting contractor with a proven track record of delivering high-quality, large-scale painting and coatings solutions across a variety of industries. With decades of experience, the company has built a reputation for reliability, professionalism and exceptional workmanship. Home office is in Tucson, Arizona performs services throughout the state. 

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Tucson, AZ. The Administrative Assistant will handle day-to-day administrative tasks, such as managing communications, phone etiquette, and customer service. Additional responsibilities include assisting with accounting tasks.

Skills and Responsibilities:

• Experience in Administrative Assistance
• Strong Communication and Phone Etiquette skills
• Customer Service experience
• Basic Accounting knowledge
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Maintaining accurate records of project information, contracts, and correspondence.
• Typing, photocopying, filing, and other general office duties.
• Handling incoming and outgoing mail and packages
• Maintaining organized filing systems
• Ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace, lobby, and coffee station.
• Maintain project files and complete necessary filing for accounting
• Prepare contractor agreements and Certificates of Insurance (COIs)
• Facilitate onboarding for new hires, including paperwork, timekeeping, and PTO setup
• Work with the Project Director and project support team to bid and keep track of new work. This includes creating proposals, filling out bid forms, mailing bid documents, communicating with insurance/bonding company, and any other ancillary tasks.
• Notarize documents as requested.
• Prior experience in the construction industry a plus

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