Job Description
Administrative Coordinator - Arts and Humanities
POSITION DETAILS
In support of the Office of the School of Arts and reporting to the Associate Director, the Administrative Coordinator's duties include, but are not limited to, the following:
Administer and manage recurring office functions, such as correspondence and communications with faculty and staff, organizing and scheduling weekly department meetings, preparing meeting minutes and follow-up plans, monitoring staff assignments, and distributing timely and relevant information.
Assist with programming and planning, including workshops, bootcamps, site visits, and networking events.
Update and maintain several office databases to ensure completeness and accuracy; maintain current information on the department website and archives.
Conduct database research related to department activities.
Support the Associate Director with the development and implementation of strategic plans and initiatives.
Work collaboratively and professionally in a team setting with a diverse staff of all levels.
Assist with financial management tasks, including processing payments and budget preparation.
Perform related duties as assigned.
QUALIFICATIONS
Bachelor’s degree required
Preferred Qualifications:
2 years of previous office administration experience.
Excellent interpersonal and written communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
Proficiency with Microsoft Office.
Detail-oriented individual, demonstrating the ability to work autonomously with multiple priorities and deadlines.
Knowledge and experience working within the CUNY system preferred.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
HOW TO APPLY
If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
Go to cuny.jobs
In the box under "job title/ keyword", enter "30114"
Click on "Administrative Coordinator - Arts and Humanities"
Click on the "Apply Now" button and follow the instructions.
Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.
**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.
CLOSING DATE
4/28/2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 30114
Location: Queens College
#J-18808-Ljbffr City University of New York
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